The hosting classroom teacher is a vital component to successfully reaching students. A deep appreciation for the host should be demonstrated and a strong, authentic relationship cultivated. Supporting the host of your program by offering as many benefits as possible will help enhance the desire for a continued partnership.
- Proactively invest in a personal relationship with your host by getting to know him/her on a personal level. Share about family, pets, hobbies, etc., and make notes of personal details if necessary (For example: remember names of spouse and/or children, trips taken, etc.).
- Offer to exchange cell phone numbers with the host for communication about any last-minute schedule changes or emergencies that may arise unexpectedly. Effective, timely communication can help build the foundation for a good relationship.
- Provide a detailed schedule of daily topics.
- Offer a parent opt-in/opt-out letter template (though this may be the school’s responsibility to write/collect).
- Offer to dialogue with parents/trusted adults about the curriculum if desired.
- Email a confirmation reminder at least two weeks prior to the start date of the program.
- Provide a bio to give host direction regarding how the presenter should be introduced.
- Well in advance, secure all necessary information so you are fully prepared with materials and the visit is well-planned. Ask for:
- Classroom location
- All hosting teachers’ names and contact information
- Approximate class size
- Class times
- Confirmation that the host will remain in the room while you are teaching
- Confirmation of any required parental consent forms
- Confirmation of the necessary equipment provided by the host:
- Are equipment/devices compatible?
- Is projector adequately bright?
- Are speakers/mic necessary/provided?
- Confirmation that the layout of room is conducive to your presentation:
- If using a projector, is there wall-space on which to project?
- Is there ample space for the presenter to move about/interact?
- Is classroom seating facing forward to maintain student attention throughout presentation?
- Potential calendar conflicts to be identified and rectified:
- Are there scheduled convocations/rallies?
- Are there scheduled field trips in other classes that will impact student attendance in your class?
- Are there any scheduled tests, school pictures, or other conflicts?
- After the program:
- Give teacher/front office staff a thank you note/card of appreciation.
- Send a follow-up email to the host teacher and key school personnel thanking them for their valued partnership and, if desired, attach meaningful data of pre- and post-program survey results.
- Ask for feedback on the program and the presenter and, if possible, respond to any feedback concerns that need to be addressed.
- Proactively invest in a personal relationship with your host by getting to know him/her on a personal level. Share about family, pets, hobbies, etc., and make notes of personal details if necessary (For example: remember names of spouse and/or children, trips taken, etc.).
- Offer to exchange cell phone numbers with the host for communication about any last-minute schedule changes or emergencies that may arise unexpectedly. Effective, timely communication can help build the foundation for a good relationship.
- Provide a detailed schedule of daily topics.
- Offer a parent opt-in/opt-out letter template (though this may be the school’s responsibility to write/collect).
- Offer to dialogue with parents/trusted adults about the curriculum if desired.
- Email a confirmation reminder at least two weeks prior to the start date of the program.
- Provide a bio to give host direction regarding how the presenter should be introduced.
- Well in advance, secure all necessary information so you are fully prepared with materials and the visit is well-planned. Ask for:
- Classroom location
- All hosting teachers’ names and contact information
- Approximate class size
- Class times
- Confirmation that the host will remain in the room while you are teaching
- Confirmation of any required parental consent forms
- Confirmation of the necessary equipment provided by the host:
- Are equipment/devices compatible?
- Is projector adequately bright?
- Are speakers/mic necessary/provided?
- Confirmation that the layout of room is conducive to your presentation:
- If using a projector, is there wall-space on which to project?Is there ample space for the presenter to move about/interact?Is classroom seating facing forward to maintain student attention throughout presentation?
- After the program:
- Give teacher/front office staff a thank you note/card of appreciation.
- Send a follow-up email to the host teacher and key school personnel thanking them for their valued partnership and, if desired, attach meaningful data of pre- and post-program survey results.
- Ask for feedback on the program and the presenter and, if possible, respond to any feedback concerns that need to be addressed.
More Sexual Risk Avoidance Education (SRAE) Implementation Tip Sheets:
Tip Sheet: How to Implement Effective SRAE Programming
Tip Sheet: Important Facts About SRAE
Tip Sheet: Creating a Healthy Organizational Culture to Support Your SRAE Program
Tip Sheet: Considerations for Implementing an SRAE Program at the Local Level
Tip Sheet: Cost Considerations of Implementing an SRAE Program
Tip Sheet: Choosing an SRAE Curriculum
Tip Sheet: Sample Job Descriptions for SRAE Administrators and Presenters
Tip Sheet: How to Interview Candidates for the SRAE Presenter Role
Tip Sheet: Qualities of a Successful SRAE Presenter
Tip Sheet: Finding Effective SRAE Presenters
Tip Sheet: Training and Retaining SRAE Presenters
Tip Sheet: Getting Your SRAE Program into Schools
By Ascend under contract with Public Strategies. (2021) [SRAE Quick Tip Guide] Public Strategies, Oklahoma City, OK.